A Warehouse Management System for efficient inventory management
Tecsys WMS7 is a modular standard software for inventory management, which we configure to the individual company. This means that WMS7 is just as suited for companies with few employees as with large 3PL with more than 250 simultaneous users. We configure the solution based on the design criteria, which we have clarified in a thorough preliminary analysis in close collaboration with you as a customer.
As the Tecsys WMS7 is modular and developed by Tecsys, virtually any request for special customization can be met. This gives you a very user friendly WMS that contains only the functionality you need. If you later want to expand to more modules, or have further adaptions done, this is just a simple expansion project.
The functionality overview can be found further down this page, divided into functions for stock status, inbound and outbound features.
Access your WMS from any platform
Tecsys WMS7 frontend is based on HTML5, and can thus be accessed from any platform that has a browser: Your office PC, handheld terminals, smartphones and tablets. HTML5 is standard on all browsers, e.g. Microsoft Edge, Firefox, Chrome or Safari, and it does not require you to install a special plugin. Many of our customers are appreciate that they always have access to stock numbers and other WMS data. Even from the airport, you can access your WMS7 via your tablet, as long as you are online and have your login with you.
Inventory management for webshops
Webshops typically have a lot of small orders, and there is a lot of time to save in picking multiple single line orders at a time. The picking algorithm provides a very fast ROI, as the investment for WMS7 is recouped on the savings in picking time.
Our algorithm ensures that each warehouse employee is assigned a number of orders, where as many items as possible are within the shortest distance. This achieves a 30% saving in transport time compared to traditional multi order picking, and of course even greater savings compared to traditional single order picking.
Third party logistics and warehouse hotels
E-business has meant significant growth in third-party logistics (3PL), where a warehouse hotel handles the physical shipment of goods to the end customers.
In the 3PL industry, you need to be able to easily communicate with your customers’ various ERP systems or Webshops, and it may also be necessary to be able to continuously adapt to new customers’ requirements and needs.
Tecsys WMS can handle the interface needs of many different customers. When new data arrives from a customer’s system, it is automatically loaded into the WMS database.
Inventory management with ERP integration
All the physical movements of goods are controlled in Tecsys WMS and the financial consequence is communicated to the ERP system.
Tecsys WMS is born with a standard file format that can communicate with other systems. Typically, data is sent either in XML format or via a web service. Basically, the WMS system must have information about customers, goods and orders. The WMS system takes care of all the changes in the warehouse and only reports back to the ERP system when a change has an economic significance. Data exchange takes place automatically between the two systems.
There need to be high data security when two systems have to exchange data. Tecsys WMS ensures that no redundant data or incorrect information enters the ERP system. In addition, the file interface is monitored.
Inventory management features
Below you can see a list of the WMS7 functions that are used to keep track of the warehouse and to give you an overview of the warehouse status.
As a warehouse manager, you need important management tools that can tell you what’s going on in the warehouse. You will have easy access to the most important key figures.
The company’s warehouses are listed in WMS7. It is possible to have several warehouses, each of which can be divided into buildings and zones. This is called locations. Each location can be configured to how the system should handle it, e.g. type, capacity and ABC code.
You always have a real-time overview of your inventory. With scheduled counting, the warehouse manager can generate a series of counting jobs to be performed with the handheld terminals. In this way, a rolling status can be made when there is free time for the warehouse employees. The operators scan location and goods, count the stock and possibly deviations are registered. Date of last count is registered and can be used to document when the stock was last counted.
Counting while picking
Counting while picking is also an option. This can be set for selected product groups, so that these are counted every 10 days when the amount is less than 5 pcs. During picking, the operator will be asked to count the remaining number at the location. When the counting is done on an ongoing basis, you do not have to spend time on counting jobs later and the stock is always correct.
Inventory is a number of identical items placed on the same pallet or in the same location. In the inventory overview, you can view all inventories and see batch numbers, durability or serial numbers. This is also where it is possible to track a specific item.
Replenishment of stock is based on a configurable max and minimum amount. The system suggests a series of refill jobs, which are queued at the handheld terminals, ready to be carried out when an employee chooses a replenishment job.
An inventory can be locked so that it cannot be picked up and delivered to a customer. It can e.g. be due to quality control. A locked inventory can be in any location.
A location can be configured to be a quarantine location. If an item is placed at this location, it is quarantined and thus cannot be picked until it is moved to another location.
With the 3PL module, WMS7 handles a 3rd party logistics supplier’s needs for inventory management.
– Multiple customers’ warehouses in the same system
– Purchases, sales orders, products – all divided per owner / warehouse customer
– Invoicing: Warehouse fee and number of transactions
Below you can see a list of functions used in receiving goods to the warehouse.
With the purchase order data from the ERP system, the warehouse knows which shipments are expected to be received at the warehouse today and in the future. You can continuously see the status of the individual purchase orders and the associated item lines.
It is possible to register that a shipment has arrived and later receive/store the goods.
Receiving goods is possible with a PC – typically used at a goods receipt place, where the goods are registered before storage. Receiving goods is also possible with a hand-held terminal, which makes it possible to easily register pallets and possibly put the goods directly in place.
- The order number is entered
- The item’s barcode is scanned and the quantity is counted.
- Depending on the setup of the item, the batch number, shelf life or serial number are also registered.
Items can be received with reference to a purchase order or without, e.g. if you receive from your own production facility.
When an item is returned from a customer, it must be registered and placed in the right place in the warehouse.
To facilitate the processing of returned goods, the ERP system can provide customers with a return order number, which the warehouse can use to handle the return receipt.
The system provides an overview of all return orders and their status.
It is important to keep track of the date of the goods, so that the oldest goods are the first to leave the warehouse again. Depending on the type of item, the batch number and shelf life are registered when receiving the goods.
With the help of various reports, it is possible to find items that have expired or are close to expiration. This information meets the requirements of the authorities and allows for traceability.
During the receipt of new goods, it is possible to specify the dimensions and weight. This information allows the Tecsys WMS7 to calculate the size and weight of a shipment, as well as to choose how the shipment is to be picked, packed and shipped (eg as 2 boxes or a single pallet).
Below you can see a list of functions that are used when your goods are going to leave the warehouse.
Based on sales orders from the ERP system, the individual orders and their status are displayed. The orders are released automatically or can be selected manually and scheduled as desired. For example, you can choose to release all orders to a specific region first, as that car is already planned to leave at 2 pm, and then the rest of the orders which not depart until 5 pm.
Orders can be divided into routes, trips or cars, which make it possible to release the orders together, but also provide an opportunity to see an overview of the overall status of the individual routes. For example, are all orders for trip 912 complete and ready for departure?
Multiple orders for the same customer can be consolidated (= put together), picked and shipped together. In the feedback to the ERP system, WMS7 keeps data separate and the customer can receive 2 invoices if desired.
When the orders are released, the physical goods in the warehouse is reserved.
When receiving goods, the dimensions and weight are registered. When the item has to leave the warehouse again, Tecsys WMS7 can calculate the size and weight of a shipment, as well as specify how the shipment is to be picked, packed and shipped (eg. as 2 boxes or a single pallet). This ensures an optimal loading of the cars, and that the weight of the boxes corresponds to what the employees who deliver the shipment can carry.
It is important to keep track of the date of the goods, so that the oldest goods first come out of the warehouse again. Therefore the batch number and shelf life are registered when the goods are received.
FIFO / FEFO: The WMS7 system uses shelf life information to ensure that the oldest items are sold first.
With the help of various reports, it is possible to find items that have expired or are close to expiration. This information meets regulatory requirements and allows for traceability.
Orders are picked without the use of paper lists. A hand-held terminal is used which shows the order lines in the most optimal order, so that you can walk or drive the shortest trip through the warehouse. With the handheld terminal, you scan the bar code on the product, pallet or location to check that it is the right item to pick.
If you have to pick many small orders, it is an advantage to be able to collect several orders on the same cart and pick e.g. 8 orders simultaneously. The system keeps track of where the individual order is located on the cart and sorts all the order lines in optimal picking order across all 8 orders. At each location, you pick the individual order line and get help with placement on the cart.
Tecsys WMS7 has a unique multi-pick algorithm. Typically, multi-pick saves approx. 25% time compared to single-pick, as you save time on start and finish, and merge the orders between each other. The advanced multiple-picking algorithm provides an additional saving of 30% of transport time, calculating the most optimal combinations of orders for each picking round.
Batch picking streamlines one-piece orders. Many web shops experience that customers do not buy as many items in the same order, in fact the average is often close to one item per order. This means that there are big gains to be made by streamlining the picking of all one-piece orders.
With WMS7, orders are batch picked quickly and efficiently. The picker can use a shopping cart and the terminal shows the number of the item type to be picked. When packing, the individual product is scanned and a delivery note, invoice and transport label are printed for the order. It provides a great streamlining.
A voice solution for picking can provide major improvements in productivity. With both hands free to pick the goods, your warehouse staff can operate much more efficiently, while experiencing improved workflows.
The Tecsys “Pick by Voice” solution informs the employee via the headset which items to pick and executes the order without the use of lists and traditional data capture methods.
- Reduction in the time spent picking
- Fewer picking errors – both removal of incorrect goods and counting errors
- Better ergonomics for employees – thus less illness and greater job satisfaction
- Super user-friendly – very fast learning for new employees and temps
After picking, the orders can be delivered for packing. Packing distributes or collects the goods in one or more cartons.
Orders from several zones can be consolidated (combined) before packing. Either the last picker can assemble the other parts and deliver it all for packing, or each picker can deliver to a consolidation area and the packer collects the order when all the pickers have finished.
The finished shipments can be placed in rankings, e.g. sorted by routes and loading order. When the car arrives, the shipments can be easily loaded and possibly scanned, and finally a transport note can be printed.
When packing, delivery notes and transport labels are printed. Labels can be simple internal address labels or can be approved transport labels from all the largest nationwide carriers.
CONSIGNOR can print labels and transfer EDI to the vast majority of carriers. WMS7 has an interface to the Consignor Shipping server.
Delivery notes can be printed for each package, or collectively for the order. Individual delivery notes can be printed for different owners, different order types (eg. B2B or B2C). Delivery notes can be sent per. email instead of being printed on paper.
How to order WMS7
We work based on a solid process which begins when you order a transport management system. Our project manager makes sure to follow the project all the way.
Specifications of requirements
Prime Cargo uses Tecsys WMS to manage its warehouses both in Denmark and in Poland. In 2019, they expanded the warehouse with an Autostore, where Tecsys WMS delivers data and integrates to all Prime Cargo’s customers.
MyTrendyPhone got WMS7 in their warehouse in November 2015. It has now given them an efficiency of 32.8% if you measure the number of hours spent picking and packing goods, compared to the previous system.
Forudsætningen for en stabil trådløs løsning er et godt trådløst netværk, som sikrer radiodækning overalt hvor håndterminaler og PC’er skal kunne anvendes. Vi udfører Site Survey, som fastlægger det optimale antal access points og placeringen.
Integration til ERP
We always offer a support package when you buy WMS7. This way, you ensure that your employees get answers to questions quickly and that the system is used correctly. We give high priority to our support, and make sure your software is up to date and functional as soon as possible.
Often our customers choose to have Mobile Device Management installed, which enables our supporters to have remote access to the software on the terminals, and thus can update the code without having to send the equipment in.